Office Manager
About the Role
Third Generation Homes is scaling with purpose, precision, and strong operational discipline.
As our Office Manager, you will support and streamline the internal operations of a residential builder experiencing strong,
consistent year-over-year growth — recognized nationally not only as a fast-growing homebuilder, but as one of the fastest-growing
privately held companies in America.
We’re looking for someone who operates with conviction, strong organizational skills, a sense of ownership, and solid accountability.
Someone who keeps communication clear, processes running smoothly, and the office environment efficient and professional.
Key Responsibilities
Operational Administration
• Oversee weekly office workflows, including sorting mail, managing incoming calls, and office upkeep/ cleaning.
• Maintain supplies, refreshments, and operational readiness to ensure a clean, organized, professional environment.
• Coordinate closing paperwork execution and pickup with president and sales team.
Financial Coordination
• Prepare and deposit checks in accordance with company policy.
• Notarize documents as needed.
Project & Meeting Support
• Engage and update in weekly meetings
• Prepare warranty booklets, closing baskets, and other homeowner materials to support a premium client experience.
Marketing, Events & Brand Support
• Manage company social media accounts and assist with website updates as needed.
• Coordinate seasonal initiatives including Christmas cards, the annual Christmas party, and Parade of Homes submissions.
• Order branded apparel and marketing collateral for company events and promotions.
2
Vendor & Subcontractor Administration
• Assist accounting with vendor setup in Construction Software.
• Assist accounting with A/P and A/R as needed.
Administrative Support
• Serve as the primary administrative support to the president.
• Support the president in achieving company objectives through organization, communication, and execution of
administrative and operational tasks.
• Act as a liaison between the President and employees, vendors, and clients.
• Manage calendars, appointments, meetings, and scheduling priorities.
• Assist with correspondence and document preparation.
Qualifications
• Minimum 5 years of experience in office management, administrative operations, or a similar role.
• Familiarity with construction operations, subcontractor paperwork, or vendor management preferred.
• Excellent organizational and multitasking abilities with strong attention to detail.
• Clear, professional communication skills — written and verbal.
• Ability to manage confidential information with discretion and integrity.
• Comfortable working in a fast-paced, high-growth environment with shifting priorities.
• Notary certification (or willingness to obtain).
• Proficiency with Microsoft Office Suite and general business software.
• High school diploma required; additional education or certifications are a plus.
• Drug-free and able to pass a drug test.
• Able to pass a background check.
